MAY 2002 INFO-NEWS
INFO-MATIC MONTHLY NEWSLETTER
Announcing Info-WebWe have just completed a new program called Info-Web. This program enables you to create purchase order requisitions and access account code information over the internet. The program uses all of the user security information and electronic authorization contained in Info-Admin and Info-Fund. Planned enhancements to Info-Web include entering payroll hours/days and employee attendanceWINDOWS DevelopmentsInfo-Budget for Windows is ready for
release. Please give us a call if you
would like to schedule an installation date.
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Initiating the New 2002/03 Fiscal YearINFO-FUND/DOS: Before you can initialize the new year, you must close out the old fiscal year if it is open. Make sure that you have generated all of the necessary hard copy reports before closing the 2000/01 year. When you are ready to close, choose option #10 System Maintenance, #3 Financial Year End/New Year Maintenance, and #5 Close Out Old Financial Year. Once this is complete you can initiate the new fiscal year by following the same steps as above except choose #1 Initiate New Financial Year. If you have Info-Budget installed, the account codes will be copied from Info-Budget. If not, they will be copied from the current year in Info-Fund. When this step is complete, choose #2 Enter Opening Entries to load the subsidiary opening entries.INFO-FUND / WindowsInfo-Fund for Windows will automatically roll five years of information. Therefore, you do not need to close out any fiscal year before initializing the new fiscal year. To initialize, choose menu option Maintenance, Fiscal Year, and Initialize New Fiscal Year. At this point you have two different options. You can initialize the new fiscal year using the account codes from the current year in Info-Fund or the account codes from Info-Budget/DOS. When this step is complete, Info-Fund will be pointing to the new fiscal year for posting. |
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Refunding RetirementRefunding retirement from a prior calendar year requires specific steps in Info-Pay. Please give customer support a call if you have to accomplish this. |
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Entering Purchase Orders in the New Fiscal YearOnce you have initialized the new fiscal year, you can start entering purchase orders. You do not need to enter opening entries in order to generate purchase orders. In Info-Fund/DOS, make sure that you change the purchase order date to 07/01/02 or later. |
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Initialize New Financial Year in Info-Staff If you use the salary portion of Info-Staff to generate Salary Agreements and/or setup budget codes for Info-Pay, you may need to initialize the 2002/03 financial year. To accomplish this, choose #4 System Maintenance, #3 System Utilities, and #3 Access Historical Data. Make sure that you select “02”. Then choose #2 Initiate New Financial Year. Enter “03” for the new financial year end date. The employee’s salary step will automatically increment if a salary schedule and step has been defined for the employee. This can be turned off by choosing Negotiation Groups under User Defined Codes. Remember, this process does not initialize the new attendance year. This will be done after July 1, 2002. |
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NYSASBO 54th ANNUAL CONFERENCEWe are looking forward to speaking with you at the ASBO conference during the week of June 2nd – 4th at the Rochester Riverside Convention Center. We will be in Booth 102. Be sure to stop by and ask to see a demonstration of our new Info-Budget for Windows and Info-Web. |
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Retro Pay Processing Reminder: You can not process a
retroactive pay using the “R”’s on the budget code screen during the
multi-pay option. The retroactive pay must be processed before the multi pay. |
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Memorial Day The Info-Matic office will be closed on Monday, May27th in observance of Memorial Day. Have a safe and happy holiday.
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