INFO-MATIC MONTHLY NEWSLETTER

Now that all salaries are loaded into Info-Pay, you should run the salaries remaining report. This report will project the bi-weekly or semi-monthly salary to the end of the year. The final pay adjustment should be between 0.00 and 0.26. If the amounts are higher, you should verify the salary and bi-weekly or semi-monthly amounts and make any necessary adjustments.

After your last September payroll, remember to print the TRS loans report before running the ERS monthly report. September is also the end of the third quarter of the calendar year and you will need to run the NYS Quarterly Wage Report. When printing the report, enter the quarter ending date: month 09; and year: 02. Once you indicate the report is correct, the program will blank the quarter to date amounts for all employees.

For most school districts, a Civil service Report will need to be printed during the month of October. It is suggested that a preliminary report be printed prior to the actual payroll period. This will give you time to verify the titles and annual salary information.

The information for the report is compiled during the processing of payroll. Only employees being paid on the current payroll with an E, N or blank in the employee code field on the budget code information screen will be reported. Employees with a "T" on the primary budget code line will not be reported.

At the end of each month, you should close all open schedules. When you close each schedule, the system will summarize all entries and post the totals to the correct general ledger account. You should then print out the trial balance and verify that the control account totals match the corresponding subsidiary ledger total.

Info-Fund for Windows version 1.9.6 will be shipped shortly. This version gives the user the capability to download the ledger reports into various file formats, such as Microsoft Word, Microsoft Excel, etc.

Earlier versions of Info-Fund for Windows did not allow the capability to use "blanket" purchase orders. Starting with version 1.9, this feature is now available. The procedure to create a "blanket" purchase order and make partial payments throughout the year is as follows. First you would create an encumbrance to a particular vendor using either the Manual or Typed Encumbrance option. Next, choose either the Manual or Computer Written check option for the payment. Enter the purchase order number on Tab One of the cash disbursement transaction screen. The program will load the vendor information from the original encumbrance. Blank out the vendor number and name and locate the vendor you want to pay. Since the original encumbrance was not issued to the vendor you are paying, the top table on Tab Two will not contain the outstanding encumbrance information. Manually insert the purchase order number on the account code table (at the bottom of the screen), and then the account code, expense and liquidate amount. Remember to only liquidate what you are paying if you are making a partial payment. The next time you enter the purchase order number for payment, the program will list both vendors to select from. Choose the correct vendor from the list or select either vendor and then edit the vendor information as described above if the payment will be made to a third vendor.

The Info-Student WEB browser has been successfully installed in some of our user sites for over two years. The browser limits the user to entering daily attendance, period by period attendance, progress reports and report cards. We now have the capability to do elementary report cards, too. Because the access is limited, the menu is small and user friendly. Each user has a password which will limit them to the courses and sections they can access. If you would like to expand the number of Info-Student users without increasing the number of license agreements, the browser is your answer. It only counts as one user logged in. For additional information and pricing, please call Info-Matic.